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You can create inventory assembly and track the manufacture operations in your business.To call the form for creation of new manufacture invoice click "Create new: Work Order" on the main menu or button "New Work Order" on the Invoices list form.
Fields:
Number
In the field Number you must enter the Work Order number or use the default. This field is a alphanumeric field. You can enter letters and numbers. The system will automatically increment the number each time you create a new Invoice or you will enter them manually. Each Invoice has unique number and the system will not allow to enter two identical numbers.
Date
You must select a date from the calendar which will appear after click on the field "Date".
Assembly product
You should select a Inventory assembly in this field.If you create new product use the row <Add new>.
Quantity
You enter here quantity of the Assembly product.
Price
You write here a price of the Assembly product
Serial #
If necessary, you can reference serial number of the Assembly product in this field.
Customer:Job
If you create the assembly for a customer job select it from drop down list.
Reference
You can enter here any additional information concerning this invoice.
Order Items
Click the button "Product". This will display a list of existing products. Click the button "New" to add a new product or service. Enter a unique Product Code, Invoice and Invoice Description, Cost, List and Sale Price on the Product Form. Update the check boxes to reflect if taxes are normally applied to sales of this product. If you wish to use this product as non-stock or non-depleting also check the boxes. Finally, click the OK button on the Product Form and "Select" button( or double-click on the product row) on the Product List Form. The Invoice Form will be displayed with new item on the Invoice Items box. On the Invoice Items box, edit the Quantity, Unit Price and the description if necessary. You can also change the Taxable status for the item on this invoice. Click the Save button. Note that the line item now appears in the grid and discount, sales taxes, totals and balance due have automatically been calculated. Click the "New Item" button to add additional items to the Invoice. Note that you can now select product from Products List or click the "New" button to define an additional product.
You can simply type Product Code in the Invoice Item and press Enter. If this product code exists, GoInSy automatically will fill fields "Description", "Unit Price" and "Tax". If this product code doesn't exist, you must enter description, unit price, quantity, tax and after clicking "Save" button system add this product in the Product List.
Besides, you can use any bar code reader that is translated and entered directly into the keyboard buffer as regular text.
You'll see the warning message if you enter in the invoice a product with zero or small quantity in the warehouse.
You have a possibility to find any product in the big invoice using button "Find".
You can delete an unnecessary item if establish on it the pointer and click the button "Delete".
The form has the checkbox "Calculate Price from Ext." for switching the mode of calculate price from extention.
Comment
The Comment field allows you to enter any Invoice comments.
Reference
Here you can do a note about condition of this Invoice. The Invoice may be printed, sent by E-mail or Invoice creation may be not completed yet .The content of this field is not printed.
Group
The field"Group" is used for classification of the Work Orders . You can sort and apply a filter by "Group" in the Work Orders list and reports.
Assembly Location
You may indicate location for the Assembly product.
Status
You can select status of your Order : "Approved" for existing assembly,"Waiting" for planned transaction and "Canceled"
Item Location
You can select the location of the assembly components.
Buttons:
Manufactured Product #
Calls the Product List form for choice of the manufactured product
New Item
Click the "New Item" button to add additional items to the Invoice.
Products
Calls the Products List form for choice of the product.
Find
You may find any product amongst already entered items.
Delete
You can delete an unnecessary item if you establish the pointer on it and click the button "Delete".
You can use hot keys for fast luanch of the functions: F2- New Item, F4- Products, change field "Tax" and increase Quantity,F7- Find.
Options
When you click the button " Options " , you can change any caption of the Work Order and set up a mode of the calculate taxes . This Options form allows to adjust the screen form in any kind, appropriate for you. The options are saved in the current template.
Template
It is an Editor for Invoice templates. You can create any receiving list template using mouse and toolbar buttons. You should click on the toolbar buttons "Line","Frame","Image", "Text" or "Data" and paint with mouse this elements. You can use right mouse button and menu items. You should save template in .dtm file after edit. You may create several template for each document (for example packing list for invoice). Before printing you should select Template from drop down list.
Print
Use this button to print the Work Order.
Save
Any modifications made in the Work Order will be saved only in case if you click this button.
Close
This button closes the Work Order form. If you want to save all modifications made in the form before closing the form, necessarily click "Save" button. If you want to leave without saving, safely click on this button.
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