Inventory  control management software Inventory management software .

1 Introduction
1.1 What is Golden Inventory System?
1.2 How to begin?
1.3 System Requirements
1.4 Installation
2 Main Menu
2.1 New Database
2.2 Open Database
2.3 Backup
2.4 Restore
2.5 Page Setup
2.6 Forms Font
2.7 Main Form Options
2.8 Send
2.9 Report Wizard
2.10 Security
2.11 Import from Silver,Executive, Bronze
3 Company&Locations
3.1 Set up Your Company?
3.2 Company Address
3.3 Email address
3.4 Other settings
3.5 Locations
4 Vendors
4.1 Vendors List
4.2 New Vendor
5 Purchase Orders
5.1 Purchase Orders List
5.2 New Purchase Order
5.3 Edit Purchase Order
6 Receiving
6.1 Item Receipts List
6.2 New Item Receipt
6.3 Edit Item Receipt
7 Customers
7.1 Customers List
7.2 New Customer
8 Sale Orders, Estimates
8.1 Sale Orders List
8.2 New Sale Order
8.3 Edit Sale Order
8.4 Estimate
9 Invoices
9.1 Invoices List
9.2 New Invoice
9.3 Edit Invoice
10 Sales Receipts
10.1 New Sales Receipts
11 Point of Sale
11.1 Point of Sale Options
11.2 Point of Sale Panel
12 Work Orders
12.1 New Work Orders
13 Items
13.1 Items List
13.2 New Item
14 Transfer Order
14.1 New Transfer Order
15 Payments
15.1 Payments List
15.2 New Payment
15.3 Edit Payment
16 RMA tickets
16.1 RMA list
16.2 RMA ticket
17 Adjust inventory
17.1 Adjustment list
17.2 New Adjustment
18 Currencies
18.1 Currency list
18.2 New Currency
19 Overview
19.1 Inventory to Reorder
19.2 Bills to Pay
19.3 Unclosed Sales Orders
19.4 Unpaid Invoices
20 Export and import
20.1 CSV files
20.2 Excel files
20.3 QuickBooks
20.4 XML

New Payment

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Payment edit form tracking

To create new payment click "New Pament" or "New Pay" on the main form or button "New" on the Payments List form.

 

Fields:

 

 Number    

In the field Number you must enter the Payment number or use the default. This field is a alphanumeric field. You can enter letters and numbers. The system will automatically increment the number each time you create a new Payment or you will enter them manually. Each Payment has unique number and the system will not allow to enter two identical numbers.

 

Vendor or Customer

You must select a vendor (customer) name in this field. You can add new vendor using row <Add new>.

 

Date

You must select a date from the Calendar which will appear after clicking on the field "Date". Here you enter the date of the document.

 

Date Paid

You must select a date from the Calendar which will appear after clicking on the field "Date". Here you enter the date of the payment.

 

Payment Method

You can select a payment method from the drop down list or add new method using row <Add new>..

 

 Reference

You can enter here any additional information concerning given payment.

 

 Apply Payment

You can connect payment with receiving or sale of products.Click the button "Invoice", "Receiver" or "Order". This will display a list of existing Invoices or Receivers.You can now select document from List . GoInSy automatically will fill fields "Number", "Date", "Balance Due" and "Applied Amount". You can edit a field "Applied Amount" and "Credit" (or "Debit") thus that the field "Paid Amount" corresponded to the valid payment.

You can realize payment for any number of the various documents: Invoices,Purchase Orders, Sale Orders or Item Receipts.

You can delete an unnecessary item if establish on it the pointer and click the button "Delete".

 

Comment

The Comment field allows you to enter any Payment comments.

 

 Group

The field "Group" is used for classification of the Payments. You can sort and apply a filter by "Group" in the Payments list and reports. The content of this field is not printed.

  Currency

The Golden Inventory is multi-currencies system. You can select any currency for new Payment using drop down list Currency. If you want add a new currency use left menu Lists-Currencies. You have to enter a current exchange rate in appropriate field.

 

 

Buttons:

 

New Item

Click the "New Item" button to add additional items to the POrder.

 

Receivers, Invoices, Orders

Calls the Receivers, Invoices, Orders List form for choice of the product.

 

 Delete

You can delete an unnecessary item if you establish the pointer on it and click the button "Delete".

 

 Options

Click the button of " Options " to open its Form. Here you can change any caption of the Payment to prohibit from printing some fields and set up the mode of taxes calculation. This Options form allows to adjust the payment form in any kind, appropriate for you. The options are saved in a Payment Template.

 

Template

It is an Editor for Payment templates. You can create any template using mouse and toolbar buttons. You should click on the toolbar buttons "Line","Frame","Image", "Text" or "Data" and paint with mouse this elements. You can use right mouse button and menu items. You should save template in .dtm file after edit. You may create several template for each document (for example packing list for invoice). Before printing you should select the required Template from drop down list.

 

 Print

Use this button to print the Payment Receipt .

 

 E-mail

You can send the Payment Receipt by E- mail using this button. The Payment Receipt will be created as html file and will be sent to your vendor as an attachment of the e-mail .

 

Save

Use this button to save all the changes you have made in the payment Form, otherwise, they will be lost .

 Close

This button is to close the Payment Form whether you made changes or not. But be sure you have clicked the button Save if you want to keep the changes before clicking the Close button.

 

 Form Menu

You can execute any command by clicking on an appropriate button but also by choosing the item of the Form Menu.

 

 


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